General Rental Conditions
Unless requested and specified in the contract, there is no exclusive use of the building.
Security deposits must be paid in full at contract execution.
Rental fees are due four weeks prior to the event
A caterer’s liability insurance policy must be provided in the amount $2 million aggregate/$1 million per occurrence/$5,000 medical expenses listing the Wilde Lake Community Association (10400 Cross Fox Lane, Columbia, MD 21044) and Columbia Association (6310 Hillside Court, Columbia, MD 21046) as Additional Insured at least 4 weeks before the event.
All lessees, performance rentals, class instructors, weekend social events, and events during which alcohol will be served must provide a Certificate of Insurance naming Wilde Lake Community Association and Columbia Association as Additional Insured in the amounts listed above at least 4 weeks prior to the event.
Certificates of Insurance may be provided by homeowners/renters insurance or by an online event insurance provider. Please see the event insurance page for more details.
All room decorations affixed to walls or fixtures must be approved in advance.
All decorations, food and beverages, supplies, and equipment must be removed before you leave the building unless previously approved by the Facility Manager.
A liquor license is required if you are selling alcoholic beverages; these are only issued to non-profit organizations by the Howard County Liquor Board.
A security deposit is required to hold a room, date, and time.
Cancellation Policy: In the event of cancellation before the balance of the room fee is due (four weeks before the event) 50% of the room deposits will be forfeited. Cancellation within four weeks of the event will result in full forfeiture of the rental fee.