Board Meeting Minutes

/Board Meeting Minutes

June 5, 2017 Minutes

CALL TO ORDER

A regular meeting of the Wilde Lake Village Board was called to order by Kevin McAliley, Chair,on June 5, 2017 at 6:30pm at Slayton House, Columbia, Maryland. Members present were Kevin McAliley, Chair; Jeff Friedhoffer, Vice Chair; Bess Caplan; Wulah Cooper; Laura Torres; and Carole Black, Board Secretary. Nancy McCord, Columbia Council Rep; Kristin Shulder, Village Manager; were absent. Also present were Greg Marty Oltmanns, Shane Wolter, Colin Murray and Chad Whitlock, CA Aquatics; State Delegate Eric Ebersole; Mary Becker, Howard County Office on Aging and Independence; and Carl McKinney, Covenant Advisor.

APPROVAL OF AGENDA

Mr. McAliley noted that since Ms. McCord was absent, there would be no Columbia Council  Report.

  • Ms. Caplan made a motion, seconded by Mr. Friedhoffer, to approve the amended agenda for June 5, 2017. All in favor.
APPROVAL OF MINUTES
  • Ms. Torres made a motion, seconded by Ms. Caplan, to approve the minutes of May 8, 2017. All in favor.
SPECIAL GUEST: Mary Becker, Howard County Office on Aging and Independence
  • Ms. Becker provided some information on home modifications and accessibility under the Aging in Place program.
  • The Loan Closet in Long Reach provides consultation and resources to allow residents to remain in their home. Ms. Becker also provided some information on the installation of ramps. Modular ramps are for temporary use and follow the fair housing regulations that individuals must be reasonably accommodated. For permanent ramps, deck permit regulations apply. The color and materials for permanent ramps may be regulated by the HOAs.
SPECIAL GUESTS: Neighborhood Pools Staff
  • Marty Oltmanns, CA Aquatics Director introduced Wilde Lake pool managers Colin Murray and Chad Whitelock. He also gave updates on improvements to Bryant Woods and Faulkner Ridge Pools. Ms. Caplan and Ms. Torres encouraged the Board to advocate for improvements to Running Brook pool, which would help increase attendance. Mr. Oltmanns encouraged them to contact the CA Swim Advisory Committee with their concerns.
RESIDENT SPEAKOUT
  • Eric Ebersole, State Delegate, provided updates on recent legislation, including addressing the noise complaints at Merriweather Pavilion, a bill to change how members of the school board are elected, and improvements to the Harriet Tubman School.
ORDER OF BUSINESS

            Request for 15-Day Notice: 10316 Wilde Lake Terrace, 10318 Wilde Lake Terrace, 10261 Wilde Lake Terrace

  •  Ms. Caplan made a motion, seconded by Mr. Cooper, to send a 15-Day Notice  (and request for ARC action, if needed) to 10316 Wilde Lake Terrace. All in favor.
  • Ms. Caplan made a motion, seconded by Mr. Friedhoffer, to send a 15-Day Notice (and request for ARC action, if needed) to 10318 Wilde Lake Terrace.   All in favor.
  • Mr. McKinney recommended not to send a 15-Day Notice to 10261 Wilde Lake Terrace at this time as work as been done to correct the maintenance violations.

            FY2017 Fourth Quarter Financial Report

  • Ms. Caplan made a motion, seconded by Mr. Cooper, to approve the FY2017 Fourth Quarter Financial Report as presented. All in favor.

Application for Student Member to Wilde Lake Village Board                             

  • Ms. Torres made a motion, seconded by Ms. Caplan, to accept the Student Member application and position description as modified. All in favor.
REPORTS

            AC Liaison Report

  • The RAC met on April 11 with four applications on the agenda.  All were recommended for approval as submitted, including one from Hollow Oaks Community Association to build a fence to keep pedestrians from cutting through its property and dangerously jaywalking across Governor Warfield Parkway.  The AC Liaison concurred with all RAC recommendations.
  • Four additional applications were recommended for approval by the RAC at its April 25 meeting and signed off by the AC Liaison.
  • No RAC meeting was held on May 9 because only two applications were received and both qualified for Fast Track approval.
  • Eight applications were received for the May 23 RAC meeting, although four of those qualified for Fast Track approval.  Of the remaining four, three were recommended for approval as submitted and the AC Liaison agreed with the recommendations.  The RAC recommended that the fourth application be approved with modification, that the trim on an unauthorized addition be painted and stained to match the house.  The AC Liaison disapproved this application, stating that it would be approved once the work recommended by the RAC was completed. 

The RAC’s next scheduled meeting is June 13.  Six applications have been received to date.

            Committee Reports

            Education: Mr. Friedhoffer reported that the Running Brook Elementary School spring fair was a success. He will ask each school for highlights of the year. Ms. Caplan suggested including accomplishments of Wilde Lake High School graduates.

            Neighborhood Reps: Ms. Torres will continue to reach out to new reps. She will send out a reminder about the birthday celebration.

            Wilde Lake CARES: Ms. Caplan is working with the Watershed Stewards Academy on the July 17 community meeting on the Lake. They will deliver 500 door hangers to residents.

            Chair: Mr. McAliley reported that Jane Dembner will attend the July 3 meeting.

 He attended the Howard Hughes presentation at Howard Community College on plans for downtown. The area by the American Cities building will be demolished and new buildings will be built.

 

ADJOURNMENT

Mr. Cooper made a motion, seconded by Mr. Friedhoffer, to adjourn the meeting  at 8:20pm. All in favor.

 

Submitted by

Carole Black

Board Secretary

Approved 07/03/17

May 8, 2017 Minutes

CALL TO ORDER

A regular meeting of the Wilde Lake Village Board was called to order by Kristin Shulder, Village Manager, on May 8, 2017 at 6:30pm, at Slayton House, Columbia, Maryland. Members present were Bess Caplan, Wulah Cooper, Jeff Friedhoffer, Kevin McAliley, Laura Torres, Nancy McCord, Columbia Council Rep; Kristin Shulder, Village Manager; Carole Black, Board Secretary. Also present were John Avalos, owner of Smoothie King; Bill Grady, Anthony Richard Barber Shop; Lisa Fenton Kim and residents Jeff Churilla, Larry Schoen, and Yolanda Epps.  

ELECTION OF CHAIR AND VICE CHAIR
  • Chair: Mr. Friedhoffer nominated Mr. McAliley, seconded by Mr. Cooper. Mr. McAliley accepted the nomination and is elected Chair.
  • Vice Chair: Mr. McAliley nominated Mr. Friedhoffer, seconded by Mr. Cooper. Mr. Friedhoffer accepted the nomination and is elected Vice Chair.  
APPROVAL OF AGENDA
  • Howard Hughes cancelled their presentation. Mr. McAliley requested the addition of committee reports and member comments.
  • Ms. Caplan made a motion, seconded by Ms. Torres, to approve the amended agenda for May 8, 2017. All in favor.
APPROVAL OF MINUTES
  • Ms. Caplan made a motion, seconded by Mr. Cooper, to approve the minutes of April 17, 2017. All in favor.          
RESIDENT SPEAKOUT
  • John Avalos, owner of the new Smoothie King in the Wilde Lake Village Center, introduced himself and said that the official grand opening is June 3.
  • Bill Grady, of Anthony Richard Barber Shop, is working with Kimco to take over the shop.
  • Jeff Churilla congratulated the Village Board on their reelection and reported that progress is being made on the bio retention facility on Snowy Reach.
  • Larry Schoen is leading a bike ride on Tuesday, May 16 with Cycle2Health. The ride starts at Wilde Lake Village Center and will showcase the new pathways.                       
ORDER OF BUSINESS

Election Report

  • Yolanda Epps, 2017 Village Election Chair, said that the elections went well and we need to emphasize when the polls close. She congratulated the Board on their reelection.

Board Meeting Schedule

  • Mr. Friedhoffer made a motion, seconded by Mr. Cooper, to adopt the 2017-18 Board meeting schedule, to include  September 11  as the revised meeting date for September (due to Labor Day). All in favor.

Designate Co-signator for Bank Accounts

  • Mr. Friedhoffer made a motion, seconded by Mr. Cooper, that Mr. McAliley remain as co-signator for the bank accounts. All in favor.

Appoint Time Keeper for meetings

  • Ms. Caplan made a motion, seconded by Mr. Cooper, to appoint Mr. Friedhoffer as the time keeper. All in favor.

Acknowledgement of Fiduciary Duty

  • Each Board member was asked to sign the fiduciary responsibility form.

Committee Appointments

Finance:

  • Ms. Torres made a motion, seconded by Mr. Friedhoffer, to appoint Ms. Caplan and Mr. Cooper to the Finance Committee. All in favor.

Education:

  • Ms. Caplan made a motion, seconded by Mr. Cooper to appoint Mr. Friedhoffer as Chair of the Education Committee. All in favor.

Neighborhood Reps:

  • Mr. Friedhoffer made a motion, seconded by Ms. Caplan, to appoint Ms. Torres as Chair of the Neighborhood Reps Committee. All in favor.

Wilde Lake CARES:

  • Mr. Friedhoffer made a motion, seconded by Mr. Cooper, to appoint Ms. Caplan as Chair of the Wilde Lake CARES Committee. All in favor.

AC Appointments

  • Board appointees and Recommendations for CA Appointees
  • Mr. Friedhoffer made a motion, seconded by Ms. Caplan, to appoint Ms. Torres and Mr. Cooper Board Appointees  to the AC. All in favor.
  • Mr. Friedhoffer made a motion, seconded by Mr. Cooper to appoint Mr. McAliley, Mr. Friedhoffer and Ms. Caplan as CA Appointees to the Architectural Committee. All in favor.

RAC Appointments

  • Mr. Friedhoffer made a motion, seconded by Ms. Caplan, to reappoint all current members (Phil Schulz, Steve McCord, Bruce Johnson, Danielle Magro and Lonn Tremblay) to the 2017-18 RAC. All in favor.

Board Orientation

  • The Board agreed to hold an orientation on May 25 at 6pm at Slayton House.
REPORTS

            Manager – A written report is attached to the minutes. Ms. Shulder reminded the Board about the upcoming 50th Birthday Celebration for Wilde Lake on June 21. Board members were asked to volunteer at the giveaways table.

            Committee Reports

            Education: Mr. Friedhoffer asked for volunteers for a table at the Running Brook Elementary Spring Fair on June 3. Ms. Torres, Mr. Cooper and Ms. Caplan will help.

The WLHS prom is May 19. They are looking for volunteers for the after prom event at the school. A committee has been formed to study redistricting in the county.

            Columbia Council Representative – Ms. McCord reported that there will be an organizational meeting at the first meeting on May 11.

            Wilde Lake CARES: Ms. Caplan reported that the 2 big events on election day were successful (50 Trees and Plant Exchange). The Watershed Stewards Academy will organize a meeting on July 17 about Wilde Lake. They are looking for speakers who are experts on water quality, plants and animals who live on the Lake and their impact. The next WAC meeting will be on Tuesday.

            Neighborhood Reps: Ms. Torres will hold a meeting with the Neighborhood Reps on Wednesday, May 10 at 7pm at Slayton House.

            Chair: Mr. McAliley reported about the pathway installed between the Village Center and Little Patuxent Parkway. He wants the Board’s support so he can advocate for action on the Flier Building which is alongside the pathway.

May 19 is Bike to Work Day. There will be a Bikeshare at Howard Community College and the main event in front of Whole Foods.

MEMBER COMMENTS:
  • Mr. Cooper was concerned about enforcing the helmet law for bikes.
ADJOURNMENT
  • Mr. Friedhoffer made a motion, seconded by Mr. Cooper, to adjourn at 8:00pm. All in favor.

 

WILDE LAKE ARCHITECTURAL COMMITTEE

MINUTES

 

A meeting of the Wilde Lake Architectural Committee was called to order by Kevin McAliley, Chair, at 8:02pm. Members present were Kevin McAliley, Chair, Jeff Friedhoffer, Vice Chair, Bess Caplan, Wulah Cooper and Laura Torres. Also present was Kristin Shulder, Village Manager and Carole Black, Board Secretary.

Appointment of AC Liaison and Back Up Appointments                                             

  • Ms. Caplan made a motion, seconded by Mr. Cooper, to appoint Mr. Friedhoffer as AC Liaison and Ms. Caplan as back-up. All in favor.

Adjournment

  • Mr. Friedhoffer made a motion, seconded by Ms. Caplan, to adjourn the meeting at 8:04pm. All in favor.

 

Submitted by

Carole Black

Board Secretary

Approved 06/05/17